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Women Aware

Careers

Want to go home from work knowing that you are making the world a better place? Browse our open positions to see if you might become part of our team that is saving lives everyday.

About Women Aware

Women Aware is the designated domestic violence service agency for Middlesex County NJ. We provide emergency services and case management for victims of abuse, including a 24-hour hotline, safe house, legal advocacy and counseling. All services are provided free of charge to our clients and supported by charitable donations.

Open Positions

Junior Accountant

This job description is a broad outline of the responsibilities and duties of the Junior Accountant and will be amended, as needed, to meet the program priorities of Women Aware, Inc. and their ensuing work requirements. It should not be construed as a contract and does not create a contract of employment. Employment with the Agency is at-will.

Reports to: Chief Operating Officer

Qualifications:

  • BA/BS in Accounting/or Equivalent Experience
  • Minimum 2 years of relevant experience
  • Advanced Excel, Word skills, and QuickBooks experience

General Responsibilities:

  • Performs functions associated with the processing of the Organization’s payroll.
  • Maintains the Organization’s timekeeping system, and keeps management apprised of program salary budgets.
  • Reconciles the accounting system to ancillary systems and third-party records.
  • Serves as liaison between Women Aware, and its accountants.
  • Maintains the Organization’s capital asset tracking system, and inventory of capital assets.
  • Coordinate coding of expenses to reflect proper cost allocations.
  • Works with staff and other departments to ensure coordinated efforts to facilitate accurate, timely, efficient and transparent processes overall financial functions.
  • Perform basic accounting functions including managing bill payment; accounts payable and accounts receivable transactions.

Specific Duties:

  • Ensures the completeness, approval and timeliness of employee time sheets via the review of data recorded in the Organization’s time reporting system.
  • Prepares payroll for processing via entry of timesheet data into a vendor online payroll application.
  • Maintains schedules and support for ensuring the accuracy of employee payroll deductions for health benefits, retirement plan contributions, and other miscellaneous employee deductions.
  • Codes all bills and deposits in accordance with the Organization’s cost allocation methodology.
  • Maintains controls over the Organization’s capital assets by maintaining tracking records and tagging all assets.
  • Performs accounts receivable and accounts payable functions in the accounting system.
  • Pays bills based upon approved vouchers and records transactions in the accounting system.
  • Reconciles various systems and reports to the accounting system via Excel spreadsheets. This includes reconciling the accounting system to the Organization’s donor system, the vendor retirement plan system, the timekeeping system, payroll system and capital asset tracking tools.
  • Maintains documentation as required for audit.
  • Assists with the compilation and monitoring of grant budgets.
  • Assists with the allocation of costs to programs and funding sources.
  • Other duties as assigned.

Financial Support Analyst

This job description is a broad outline of the responsibilities and duties of the Housing Compliance and Financial Support Analyst and will be amended, as needed, to meet the program priorities of Women Aware, Inc. and their ensuing work requirements. It should not be construed as a contract and does not create a contract of employment. Employment with the Agency is at-will.

Reports to: Chief Operating Officer

Qualifications:
• BA/BS in Accounting/or Equivalent Experience
• Minimum 2 years of relevant experience
• Advanced Excel, Word skills, and QuickBooks experience
• Ability to multi-task in a fast-paced environment
• Ability to work independently and in a team environment

General Responsibilities:
• Performs functions associated with the processing of the Organization’s payroll and maintenance of the Organization’s timekeeping system.
• Reconciles the accounting system to ancillary systems and third party records.
• Serves as liaison between Women Aware and its accountants.
• Supports the Housing program by performing Housing administration and compliance functions surrounding client rent and utility assistance programs.
• Works with finance, program, and development staff to ensure coordinated efforts to facilitate accurate, timely, efficient and transparent processes over all financial functions.
• Perform basic accounting functions including managing bill payment; accounts payable and accounts receivable transactions.

Specific Duties:
• Ensures the completeness, approval and timeliness of employee time sheets via the review of data recorded in the Organization’s time reporting system.
• Prepares payroll for processing via entry of time sheet data into a vendor online payroll application.
• Maintains schedules and support for ensuring the accuracy of employee payroll deductions for health benefits, retirement plan contributions and other miscellaneous employee deductions.
• Codes all bills and deposits in accordance with the Organization’s cost allocation methodology.
• Maintains documentation and ensures compliance for client rental and utility assistance programs.
• Performs accounts receivable and accounts payable functions in the accounting system.
• Pays bills based upon approved vouchers and records transactions in the accounting system.
• Reconciles various systems and reports to the accounting system via Excel spreadsheets. This includes reconciling the accounting system to the Organization’s donor system, the vendor retirement plan system, and payroll system.
• Maintains documentation as required for audit.
• Assists with the compilation and monitoring of grant budgets.
• Assists with allocation of costs to programs and funding sources.
• Other duties as assigned.

Per Diem Caseworker

Per Diem Caseworkers needed to provide case management and crisis intervention services to victims of domestic violence in a residential facility on a per diem basis. Availability to work holidays, weekends (mornings or evenings) and overnight shifts. Bachelor’s degree preferred, domestic violence experience and proficient in Spanish a plus.

Job responsibilities include:

  • Answering the 24-hour domestic violence hotline.
  • Orienting residents to communal living in our residential facility.
  • Providing ongoing information and advocacy to assigned clients during their stay.
  • Supporting residents in achieving their goals in accordance with program guidelines and agency policy.
  • Providing client transportation on an as-needed basis.

Grants Assistant

This job description is a broad outline of the responsibilities and duties of the Grants Assistant and will be amended, as needed, to meet the program priorities of Women Aware, Inc., and their ensuing work requirements. It should not be construed as a contract, and does not create a contract of employment. Employment with the Agency is at-will.

Reports to: Grants and Compliance Manager

Qualifications:

  • Bachelor’s degree preferred
  • Strong written communications and organization skills. Able to meet deadlines.
  • Must be detailed oriented and experience with technical documentation.
  • Part Time- 24 hours per week.

General Responsibilities:

In collaboration with the Grants and Compliance Manager, carries the responsibilities of providing oversight of the production of grants and donor relationships. This includes, but is not limited to the following:

  • Ensure the agency’s operations and compliance with funding and donations.
  • Assist writing grant proposals, meeting reporting requirements, maintaining social media and donor engagement, and facilitating outreach events.

Specific Duties:

  • Maintain and create hard and soft copy grant files and coversheets.
  • Assist in the maintenance of Grant database.
  • Assist in completing government and private grant reports monthly, quarterly, semi-annually, and annually, or as required.
  • Develops proposal by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, standards of performance, and evaluation.
  • Research and identify new funding opportunities.
  • Responsible for social media accounts.
  • Assist with donor database, Bloomerang, including running reports, generating letters, and donor engagement.
  • Assist with Outreach events, as needed.
  • Update Excel tracking spreadsheets, including Level of Service, RFP Schedule, and Reports Schedule.
  • Update and develop boilerplate text for each program/priority area.
  • Generate client assistance letters.
  • Maintain required documentation for funder reports.
  • All other duties as assigned.

Application

  • Max. file size: 256 MB.
    Please attach your resume (Word or PDF formats only).
  • Max. file size: 256 MB.
    Please attach your cover letter (Word or PDF formats only).

Volunteer Opportunities

To apply for a volunteer position, please fill out the volunteer application on our website at womenaware.net/get-involved/volunteer.